June 24, 2016
NOTICE OF MEETING
OAHU METROPOLITAN PLANNING ORGANIZATION
POLICY BOARD
Friday, June 24, 2016 at 1:00 p.m.
Hawaii State Capitol, Room 423
415 South Beretania Street, Honolulu, Hawaii
AGENDA
I. Call to order by Chair
II. Introductions/Roll Call
III. Approval of May 27, 2016 Policy Board Meeting Minutes
IV. Reports
a. Interim Executive Director
b. Technical Advisory Committee
c. Citizen Advisory Committee
V. Old Business
a. None
VI. New Business
a. Emergency Evacuation Plan Phase 1 Presentation
In FY 2012, the OahuMPO Policy Board approved funding for the Department of Emergency Management (DEM) to complete an Emergency Evacuation Plan. Phase 1 of that plan was recently completed and DEM Director Mel Kaku will present the results of the plan.
Requested Action: Recommend acceptance of the Emergency Evacuation Plan Phase
b. Citizen Advisory Committee Bylaws Recommendations
In light of the recently approved bylaws for the Policy Board and the Technical Advisory Committee, the Citizen Advisory Committee (CAC) Bylaws Subcommittee met to discuss and make recommendations about updates to the CAC Bylaws. On May 18th, the CAC considered and recommended Policy Board approval of the Subcommittee’s proposed changes. OahuMPO Community Planner Amy Ford-Wagner will present a summary of the recommendations.
Requested Action: Approve changes to the CAC Bylaws.
c. Executive Director Compensation and Terms
On May 27th, the Policy Board voted unanimously to appoint Senior Planner Chris Clark as Interim Executive Director. The OahuMPO Comprehensive Agreement Section D.3 states that the “Executive Director shall be appointed by the Policy Board.” Policy Board members will discuss and consider action on the compensation, length of term, and authority to extend the appointment of the Interim Executive Director.
On May 27th a Permitted Interaction Group was also formed to search for and evaluate candidates to fill the Executive Director position more permanently. Policy Board members will discuss an appropriate and competitive salary range to include in the recruitment advertisement.
State Law (HRS §92-4) provides that an executive meeting closed to the public may be held, upon an affirmative vote of two-thirds of the members present, to “consider evaluation of an employee, where consideration of matters affecting privacy will be involved.”
Requested Action: Approve compensation and length of appointment for the Interim Executive Director. Confirm salary range for Executive Director advertisement.
d. Annual Orientation Refresher
The Policy Board’s Bylaws state: “At least once per calendar year during a regularly scheduled meeting of the TAC, the Executive Director shall provide ‘refresher’ orientation to members of the roles and responsibilities of the OahuMPO under Federal, State, and local laws, the programs, processes and procedures, and work products and programs that are the responsibility of OahuMPO.” This presentation is an opportunity for members to discuss the MPO’s purpose and role in the overall process.
Requested Action: None.
VII. Invitation to interested members of the public to be heard on matters not included on the agenda
VIII. Announcements
a. It is anticipated that the next Policy Board meeting will be held on Friday, July 29th at 1:00 pm in the Hawaii State Capitol Room #423.
IX. Adjournment
